Common uses include:
Speeding up event check-in
Reducing manual guest lookup at the registration desk
Sending guests a scannable code ahead of event day
Printing QR codes on invitations or badges
Download QR codes for your guest list
You can export QR codes for your entire guest list as a bulk download - useful for printed invitations, name badges, or sharing codes in advance.
Open your event and go to Guest list.
Click the Export dropdown in the top-right corner.
Select Download RSVP invite QR codes.
Add QR codes to emails
Guest QR codes can be included in your automated confirmation emails or in any custom email campaign you build. Once added, each guest's unique QR code appears directly in the email - ready to be presented on arrival.
In your confirmation emails
Open your event and go to Event Settings → Outbound Emails.
Click the edit icon next to the confirmation email you'd like to update (e.g., RSVP under Confirmation Emails).
Under Details, toggle on Display QR codes in the Send to section.
In a custom email campaign
From your email builder, click into a text block and select Merge tags.
Under Response, choose Check-in QR code to insert it into your email.
Use QR codes for check-in
On event day, guests can present their QR code - on their phone or printed - for scanning at check-in. Scanning immediately pulls up their registration record, so your team can check them in without manually searching for their name.
This is especially helpful for larger events where reducing wait times at the door is a priority.
Next steps
After setting up guest QR codes, you may also want to learn about:
Need more help? Get support from our Community Forum.
Find answers and get help from the RSVPify Support team and our community.