RSVPify's email editor lets you build and send email campaigns to your guests directly from your event - invitations, reminders, updates, or anything else you need to communicate.
Before creating your email, make sure you've created your guest list.
Locating the email editor
From your event dashboard, go to Invitations & Emails, then click New email in the top right.
Creating your email
The email builder is organized into three tabs: Details, Email, and Theme.
Email tab
This is where you build the content of your email using blocks. Click the + next to Content to add a new block.
Available blocks are grouped by category: Event Info (MapBlock, Speakers, Sponsors), Hero, Text & Content (Text Block, Card Layout), File & Media (Image Block), and Layout & Actions (Button, Spacer).
Click any block in your email to edit it directly. Most blocks support merge tags - dynamic fields like {} First name, {} Event Name, {} Event Start Date, and {} Event Location - Venue Name - which automatically pull in each guest's information when the email sends.
💡 Tip: If you've added a Button block, you can link it directly to your registration form using the Form Link field in that block's settings - no need to paste a URL manually.
Details tab
This is where you define what guests see about the email itself, separate from its content:
Campaign name - an internal name for your own reference; guests never see this.
Subject line - what guests see in their inbox before opening.
From name - the sender name shown to guests.
Reply to - the email address that receives any guest replies.
Preview text - the short line of text shown next to the subject line in most inboxes.
Theme tab
Control the email's color scheme under Email Colors - including Background, Headers, Paragraph, Buttons, Buttons text, Field stroke, and Field background. Each field accepts a hex code directly.
Take your time to make sure your email looks exactly how you want before moving on - click Next in the bottom right once you're ready.
Selecting recipients
On the Recipients step, choose who receives this email under Build Email Audience:
All guests on guest list - every guest currently in your guest list.
Invitees who have not replied - guests who haven't yet submitted an RSVP.
Attending guests - guests who RSVP'd as attending.
Not attending guests - guests who RSVP'd as not attending.
Custom audience - build a specific segment using filters, such as a question response or tag.
The recipient table updates live so you can see exactly who's included before sending. Toggle on CC included email recipients if you'd like a copy of the email sent to an additional address.
💡 Tip: Use Invitees who have not replied to send a targeted reminder - since it's a real segment with full reporting, you'll get open, click, and bounce data that automated reminders don't provide.
Preview and send
On the final step, review the Summary panel - campaign name, subject line, from name, reply-to, preview text, and recipients - alongside a live preview of the email itself.
Under Send now or schedule, choose Send now to send immediately, or Schedule to send later to pick a future date and time.
Click Send Email to confirm. If everything looks right, your email will be on its way to your guests - or scheduled for later, depending on what you chose.
💡 Tip: Before sending to your full list, send yourself a test email first to check layout, content, and links.
Next steps
Need more help? Get support from our Community Forum.
Find answers and get help from the RSVPify Support team and our community.